Coordinates and maintains administrative support functions for the plant office, and helps to develop safety procedures, organize team meetings, solve safety issues, coordinate audits and inspections, track corrective actions and incident data, review important safety documents, and many other duties that require a high degree of attention to detail.
Essential Duties and Responsibilities:
- Coordinate safety GEMBA walks
- Leads the safety committee
- Coordinate lockout/tag audit program
- Work closely with Corporate EHS to roll out safety training
- Drives Safety specific programs (i.e. lockout/tag out, arc flash, PPE, JSA, etc.)
- Answering phone calls, transferring callers as appropriate
- Greeting customers and visitors to the office, and ensuring guests are connected with the right office personnel
- Will maintain several logs (safety, near miss, compliance, PM’s, E-Maintenance, and customer issues.)
- Monitoring and ordering inventory for office and first aid supplies as well as other internal departments.
- Processes incoming and outgoing correspondence, including emails, faxes, mail and packages
- Filing and organizing records, invoices and other important documentation
- Perform basic accounts payables processes
- Deal with customer complaints or issues
- Maintain office equipment (ensure copiers are operational and fully stocked with toner, paper, etc.) and assist staff in using equipment, as needed.
- Uphold and carry out company policies and procedures
This job has no supervisory responsibilities.
- Ability to assume responsibility for a major clerical function including establishing and maintaining complex recordkeeping systems
- Ability to extract and compile a range of data from written sources, individuals, or from one or several data bases
- Capable of understanding complicated written instructions, memoranda, orders
- Regular, skilled use of word processors and programs and able to communicate effectively verbally and in writing; edit draft reports or correspondence for errors in grammar or structure
- Knowledge of production processes, safety, quality control, costs, and other techniques for maximizing the ability to find errors and correct them
- Ability to navigate through intermediate computer programs (JD Edwards)
- Ability to effectively present information and answer questions from managers, customers, sales force, etc.
- Ability to solve practical problems and apply common sense understanding to carry out instructions
Two to three years of related work experience in a manufacturing safety-orientated role, and a high school level education required, Associates’ Degree preferred.
Knowledge, Skills and Abilities:
Proficient in use of Microsoft Office, Excel, and Word. Experience with JD Edwards is preferred. Ability to learn new programs as needed.
Office Environment with controlled temperatures. Will be required to visit production floor frequently.